Help Guide: Business Colleagues

Moving files from the Drop Zone to the Content Library

Moving files from the Drop Zone to the Content Library

NOTE: Files are not copied from Drop Zones into the Content Library, but Moved.

To move multiple files from a Drop Zone into the Publicitymedia Content Library, firstly navigate to the Drop Zone folder containing your files.

Now, select them by ticking the box in the bottom left corner of each individual file to be moved.

Or select all the files in this Drop Zone folder by ticking the ‘Select All Files’ checkbox.

Once you have your files selected, click the Actions dropdown menu on the right hand side and choose the Move files to Content Library.

The move file popup window will appear asking you to select a destination folder from your Content Library structure.

Select the destination folder – a green tick will appear in the box next to its name.

Then move the file to the destination folder by clicking Move button in the bottom right hand corner of the popup window.

Another option now appears which allows you to edit the metadata information for the files you are moving as you move them. If you choose this option they will appear in the Content Library with the newly added metadata attached; this is a useful workflow tool in many situations.

To do this, click on the orange Move Files and Edit Information button in the bottom right hand corner of the popup window. You’ll be taken to the edit metadata window for the first file to be moved.

You’ll see a preview icon of the file on the left and the general metadata window for that file on the right. These metadata fields are all editable.

When you have finished editing the metadata, click the orange Save and Next File button in the bottom right hand corner. Repeat this to edit each of your files. On the final file, the button will just say Save.

NOTE: Folders can’t be moved from the Drop Zone – only files can be moved.