Help Guide: Administrators

Uploading files

Uploading files

  • Administrators can upload files directly into any folder in the Content Library.
  • Business Colleagues can upload files into any folder in the content library that an Admin has given them permission to edit.
  • Business Partners can be give permission to view and edit Drop Zones.
  • Media Partners can only receive content from companies.

Uploading content to Publicitymedia is easy – but there are a couple of ways to do it.

Also, the process is slightly different depending on whether you are using a PC or a Mac.

Uploading Content for PC Users:

There are two ways for PC users to upload content into Publicitymedia – via a Java upload applet or via an Alternative Upload. Both of these options appear in a popup window.

Java Uploader on a PC

To use the Java uploader on a PC, login to Publicitymedia.com

To use the Java uploader, simply find where you want to upload on the system and click upload. This will then bring up a popup window where you can simply drag and drop files from your PC on to the applet which will then upload the files easily.

You can also click File then Select file(s) on the applet which allows you to navigate through folders on your PC then the upload will start once you have selected your files.

You’ll notice the Java applet dialogue window keeps you informed about how each file and the overall upload is progressing, along with details of each file as they are uploaded.

Once you have uploaded your files, you’ll be taken back to the folder you uploaded into.

Wherever possible with image, video and audio files, Publicitymedia produces a viewable/playable preview file in which case, this will be visible to you as it uses this as the file icon. Document and other file types can’t be previewed and have a more generic icon.

If you have uploaded a lot of files or large video or image files, it may take some time to produce the previews. Refreshing your browser window will show you the previews that have been generated and those still left to process.

Previews are really useful. They allow you to quickly examine and choose the right versions or edits of very similar files without having to download each file first. It means you only download the exact file you need rather than a load of similar looking files that you don’t.

If you experience any technical issues using the Java uploader and only have a few files to upload, click on the Alternative Upload button in the bottom left hand corner of the Upload to Folder window.

Alternative Upload on a PC

If you wish to use the alternative upload option on the system, you can do so by navigating to the applet as above but instead of using the applet, you can click on Alternative Upload which you can see in the bottom left hand corner of the window.

The window will change to give you the name of the folder you are uploading to plus five Browse… buttons. Click each of these to choose one file from your computer to upload.

When you have chosen your files, click the orange Upload button and you will see a window telling you that your upload is in progress and not to close or refresh the browser window while the upload is in progress. Closing or refreshing the browser window will cancel the upload.

The alternative uploader can only upload five files at a time. If you have a lot of files to upload from your Mac, we recommend using the Java Applet (which allows easy bulk uploading) from Firefox or Internet Explorer.

If you have uploaded a lot of files or large video or image files, it may take some time to produce the previews. Refreshing your browser window will show you the previews that have been generated and those still left to process.

Previews are useful because they allow you to quickly examine and choose the right versions or edits of very similar files without having to download each file first.

Uploading Content for Mac Users:

There are two ways for Mac users to upload content into Publicitymedia – via a Java upload applet (preferred) or via an Alternative uploader. Again, both of these options appear in a popup window.

Java Uploader on a Mac

NOTE: To use the Java uploader on a Mac, you can’t use Chrome as your browser. It works fine on Macs using up to date versions of Firefox or Safari.

To use the Java uploader, login to Publicitymedia using Firefox or Safari – don’t panic, you’ll find the general Publicitymedia experience is almost identical in every browser.

The Java Uploader is recommended if you have a lot of files or folders to upload. The Alternative Uploader can only upload five files at a time and each file is chosen individually.

Click on the grey Select File(s) button to choose file(s) and folder(s) from your Mac to upload. The Apple Finder window you normally see will pop up and allow you to navigate and select multiple file(s) or folder(s) in the same way you would normally do on your Mac.

Choose the file(s) or folder(s) that you want to upload and click the Mac’s Choose button to start uploading your files.

You’ll notice the Java applet dialogue window keeps you informed about how each file and the overall upload is progressing, along with details of each file as they are uploaded.

Once you have uploaded your files, you’ll be taken back to the folder you uploaded into.

Wherever possible with image, video and audio files, Publicitymedia produces a viewable/playable preview file in which case, this will be visible to you as it uses this as the file icon. Document and other file types can’t be previewed and have a more generic icon.

If you have uploaded a lot of files or large video or image files, it may take some time to produce the previews. Refreshing your browser window will show you the previews that have been generated and those still left to process.

Previews are really useful. They allow you to quickly examine and choose the right versions or edits of very similar files without having to download each file first. You only download the exact file you need.

If you experience any technical issues using the Java uploader and only have a few files to upload, click on the Alternative Upload button in the bottom left hand corner of the Upload to Folder window.

The window will change to give you the name of the folder you are uploading to plus five ‘Choose File’ buttons. Click each of these to choose one file from your computer to upload.

When you have chosen your files, click the orange Upload button and you will see a window telling you that your upload is in progress and not to close or refresh the browser window while the upload is in progress. Closing or refreshing the browser window will cancel the upload.

The alternative uploader can only upload five files at a time. If you have a lot of files to upload from your Mac, we recommend using the Java Applet (which allows easy bulk uploading) from Firefox or Internet Explorer.

If you have uploaded a lot of files or large video or image files, it may take some time to produce the previews. Refreshing your browser window will show you the previews that have been generated and those still left to process.

Previews are useful because they allow you to quickly examine and choose the right versions or edits of very similar files without having to download each file first.

Alternative Uploader on a Mac

Navigate the system so that you are inside the folder you want to upload content into and click the Upload to Folder button on the right hand side.

The Upload to Folder lightbox popup window will appear – probably with a missing or broken Upload Applet section in the middle.

Click on the orange Alternative Upload button in the bottom left hand corner of the Upload to Folder Window.

The window will change to give you the name of the folder you are uploading to plus five Browse.. buttons. Click each of these to choose one file from your computer to upload.

When you have chosen your files, click the orange Upload button and you will see a window telling you that your upload is in progress and not to close or refresh the browser window while the upload is in progress. Closing or refreshing the browser window will cancel the upload.

The alternative uploader can only upload five files at a time. If you have a lot of files to upload from your Mac, we recommend using the Java Applet (which allows easy bulk uploading) from Firefox or Internet Explorer.

If you have uploaded a lot of files or large video or image files, it may take some time to produce the previews. Refreshing your browser window will show you the previews that have been generated and those still left to process.

Previews are useful because they allow you to quickly examine and choose the right versions or edits of very similar files without having to download each file first.